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What To Look for In an Event Logistics Provider

8th February 2023 | by Sam Nardi

What to Look For In An Event Logistics Provider
In the events industry, planning and preparation are key to ensuring your event runs smoothly. However, sometimes, no matter how much preparation goes into an event, you may find yourself with a last-minute delivery emergency. As is the nature of live events, things don’t always go according to plan, and you must be ready for the unexpected. Partnering with an event logistics provider that offers a same day event courier service can help you be prepared for any situation that can come your way. Learn more about what you should look for in an event logistics provider.


Anyone operating within the events industry will know that crafting the perfect event requires an enormous amount of planning and preparation. 

Event logistics are key to the smooth running of your event, whether that’s an expo, concert, festival, conference, trade show, or just about anything in between. With in-person events on the rise following years of cancellations due to the pandemic, now is a great time to partner with an event logistics provider to ensure the smooth running of your event. 

Securing an events courier that ticks all your boxes is important, which is why we’ve put together a guide of things you’ll need to know before you get started.   

Here’s what you should look for in an events courier and logistics provider: 


A Dedicated Same Day Delivery Service 


If you’re part of an events team, then you know that the logistics of an event far exceed just the when and where. It’s a good idea to get your event logistics organised well in advance to ensure that your event can go ahead without a hitch. 

However, not everything can always be accounted for, and when dealing with a live event, you’ll often come across unforeseen needs for something to be at the event location. Thankfully, with a last-minute emergency courier service, your items can be with you as fast as humanly possible. 

When seeking out the services of a logistics provider, you’ll want to ensure they offer a same day courier service, and a highly rated one. Ideally, you’ll want to seek out a courier service that offers dedicated delivery, meaning your goods to be delivered are the only ones on the delivery vehicle, and never co-loaded with anyone else’s goods, so that your items can get to their destination as quickly as possible and in pristine condition. 

Look out for a logistics provider that has positive reviews from their customers to know what you’re getting into. Last-minute courier services for events need to be responsive, reliable, and trustworthy. If your events courier says they’re on their way, you need to be sure that’s actually true! One useful way of checking out your courier’s reliability can be checking out their reviews or scores from an independent body like Trustpilot, which displays reviews from customers who’ve used their events courier service. Speedy Freight has over 1,100 5-star reviews and is ranked as one of Trustpilot’s best courier services. 

After all, when it comes to same day delivery, the ability to deliver on time and as promised is key. Speedy Freight’s same day courier service can get what you need delivered, whenever and wherever you need it. Our 60 branches across the UK and Europe allow us to be with you within 60 minutes of booking a delivery with us. 

Our experienced events teams will then load your consignments on your dedicated delivery vehicle and be on their way to your location. You can book a same day delivery with Speedy Freight ahead of time when dealing with time-sensitive goods, or you can call us in an emergency, and we can deliver directly to any ongoing live event location. 


Expertise in the Events Sector 


Courier service generally service a wide range of industries, so you’ll want to look for one that has experience within the events industry. Browse through a courier service’s offerings by checking what industries they service. 

From a single light bulb for a concert lighting rig, to full infrastructure for stages or bars, and even portable toilet systems and waste removal, Speedy Freight can and has moved it all. Our expertise as an events courier has spanned all types of events, and we have the tools and industry knowledge to handle anything you can send our way. 


A Specialist Range of Services to Meet Your Needs 


When looking for a logistics provider for your next event, you’ll want to consider if they have the right tools for you and the capability to meet your unique needs. 

First, you’ll need to know exactly what your needs are. If you’re planning a major fashion event, such as exhibiting at London Fashion Week, then you’ll want to find an events courier that offers a garments on hangers fashion delivery service. That means that the delivery vehicle will be equipped with rails so that your clothing can be hung up during transportation for a stress-free experience that delivers crease-free garments. 

If you’re in the catering industry and need to deliver refrigerated or frozen foods to an event, then you’ll have to keep an eye out for a service that offers temperature-controlled transport so that your goods can be transported in the appropriate chilled vehicle.

If you’re organising an international event, then opting for a logistics provider with the tools to handle imports and exports and guide you through the documentation process is likely at the top of your list. 

Looking for a logistics provider that offers the tailored services you’re looking for and more is key in ensuring that they have the tools to deal with all your delivery needs. While you may not have a need for all their services, opting for an experienced logistics provider that offers a vast range of services can be a good indicator of a provider’s experience and capabilities. And, if an unforeseen need arises during the event, you can rest assured that your event courier will be able to deal with your needs. 

At Speedy Freight we have access to a fleet of over 4,000 specialist vehicles that can move anything, no matter how big or small. There are no limits to our capabilities, and we'll leave no stone unturned in helping you deliver your event. 


24/7 Availability, Including Weekends & Bank Holidays  


Choosing a logistics provider that offers a 24/7 courier service is key. Events often take place during weekends and bank holidays, and frequently outside of business hours. Events often take can be held during any time of day or night, so you need a flexible courier that can operate at these times. Finding an event courier that can adapt to fit your schedule, rather than trying to fit your schedule around their availability is a priority. 

In your search for an event logistics provider, you may be surprised to find that not all courier companies operate on the dates you may need them, such as New Year’s Eve and summer bank holidays—key times when you may be holding an event. 

In the events industry, you your courier needs to be able to operate at all times. Be sure to read the fine print when conducting your search, as some courier services may present themselves as 24/7, when really, they have limited operating hours that can only be found in the depths of their website. 

Speedy Freight is an event courier that operates on a truly 24/7 schedule, 365 days a year. Our teams across our network are always on call for all your late-night and last-minute delivery needs, every day, including weekend and all bank holidays. 


Speedy Freight’s Event Courier and Logistics Services 


Finding your event courier can seem like a daunting task with so much to consider. If you're looking for a logistics provider who can do it all, then you're in the right place. 

Speedy Freight can deliver anything you need for everything from corporate events to entertainment industry events. From chilled food delivery to lighting rigs, we can get it delivered. When event planning, there’s no way to make sure nothing will go wrong, but what you can do is make sure we’re there if it does. 


Speedy Freight Event Logistics Services 


When you choose Speedy Freight, you choose a comprehensive end to end logistics service. This means that we can move whatever you need, wherever and whenever you need it.  

Here are some of our event logistics services: 

  • Same day delivery 

  • Live event delivery 

  • Emergency cover 

  • Rig delivery 

  • Set delivery 

  • Hospitality delivery 

  • Delivery to multiple sites 

  • Advance booking deliveries

Find your local Speedy Freight branch to get started. 

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We got you covered

Dedicated, swift and bespoke – three key cornerstones of our end-to-end logistics service. With everything from white glove to temperature-controlled solutions on offer, Speedy Freight have the answers to your logistical problems. Our courier service operates 24/7, 365 days a year and covers the length and breadth of the nation. Whatever you need, whenever you need it, we’re there.

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