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How To Find an Event & Festival Logistics Provider for the Summer

5th May 2023 | by Sam Nardi

With the season of outdoor events and festivals on the horizon, as well as longer (and sunnier) days just around the corner, it's time to think about your event logistics solutions. Creating the perfect event requires planning, preparation, and a fool proof logistics plan. Read Speedy Freight’s guide on finding an events and festival logistics provider for the summer.  

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If you’re part of an events or festival team, then you’ve probably been preparing for the summer festival season all year! Event logistics are a key consideration when planning your event, and partnering with an experienced courier can be the difference between an average or great festival.

It’s a good idea to get your event logistics organised well in advance to ensure that your event can go ahead without a hitch—but never fear, if you’re running behind, there’s no shortage of last-minute event couriers here in the UK. 

Finding your event courier can be a daunting task, with so much to consider. If you're looking for a logistics provider who can do it all, you're in luck. Speedy Freight can offer everything from chilled food delivery to lighting rigs.

It’s important to check that you’ve secured an events courier that ticks all your boxes, which is why we’ve put together a guide of things you’ll need to know before you get started. 

 

Our 3 Steps to Finding Your Events & Festival Logistics Provider

Step 1: Check Their Hours

 

This might sound obvious, but you’d be surprised how many event courier companies don’t operate during the hours or days that you might need them.

For instance, your events courier is likely to need to operate outside the 9-5 working week: providing events logistics at weekends and throughout the night, too. You might even need your events courier to operate on national bank holidays, so you can’t afford for their operating hours to slow you down or not be there when you need them.

Your courier needs to be able to operate 24/7, 365—including all those times where even couriers that claim they’re open 24 hours but might discreetly close their doors and not be there when you need them most.

Events couriers need to be able to operate at all hours of the day or night, especially when it comes to festival couriers. Speedy Freight operate on a truly 24-hour schedule, every single day of the year. We know many events take place over bank holidays and weekends, so we’re here to deliver for you during those times.

 

Step 2: Check Their Capabilities 

 

Another key thing to check is the capability that your events courier has. This includes checking the types of vehicles that your events courier has in its fleet, which will need to be varied in accordance with your requirements. 

Your events courier is going to need a diverse fleet of vehicles to transport the items or goods associated with setting up a small or large-scale event or festival.

For instance, if you’re moving lighting or sound rigs, infrastructure for stages or bars, or even portable toilet systems and waste removal, you’re going to need large vehicles. Look for an events courier that can offer you a range of different vehicle types for logistics support, and make sure you’re able to book a range when it comes to organising your courier relationship, so you don’t have to go elsewhere.

At Speedy Freight we have access to a substantial fleet of specialist vehicles who can move everything you need. There are no limits to our capabilities, and we'll leave no stone unturned to help you create the ultimate event.

 

Step 3: Check Their Emergency Cover

 

Finally, it’s no use looking at an live events or festival courier service without first ensuring that they can provide you with emergency or last-minute courier services.

If there’s one thing event organisers know, it’s that one small delay or mishap can lead to a series of delays.

Yes, despite your months—sometimes years—of planning, you need to have your back-up plan ready to go. A damaged lighting rig, a sudden and urgent lack of food or drink, and even a broken portable toilet can all mean a sudden end to an otherwise great event. You can’t prepare for the unexpected, but you can be prepared for unexpected situations by choosing a reliable and available courier service.

Last-minute courier services for events need to be responsive, reliable, and trustworthy. If your events courier says they’re on their way, you need to be sure that’s the case.

One useful way of checking out your courier’s reliability can be checking out their reviews or scores from an independent body like Trustpilot, which will help you see real-time reviews from customers who’ve used their events courier service. You can find out why Speedy Freight are rated Excellent on Trustpilot by viewing our profile.

 

Types Of Event Logistics Services Available

 

When you choose Speedy Freight, you choose a comprehensive end to end logistics service. This means that whatever you need can be moved wherever and whenever you need it.

We’ve moved everything from rigging to staging; from lighting and to bulk shipments of food and drink, and even portable toilets and temporary furnishings! We support event organisers with the movement in bulk, and act as an extension of their team in the planning of the events. However, our services for events and festivals also cover that all-important emergency support. We’re there when the plan doesn’t go to plan: if the lighting breaks, the speakers blow, or the bars or pop-ups run out of food or drink!

We deliver to any type of event, from business conferences to music festivals. Our 60+ branch network across the UK and Europe means that we’re there when you need us, and quickly. In most cases, we can pick up your consignments within 60 minutes of you placing your booking and deliver anywhere in the UK on the same day.

 

Discover Speedy Freight’s events and festival logistics services.

We got you covered

Dedicated, swift and bespoke – three key cornerstones of our end-to-end logistics service. With everything from white glove to temperature-controlled solutions on offer, Speedy Freight have the answers to your logistical problems. Our courier service operates 24/7, 365 days a year and covers the length and breadth of the nation. Whatever you need, whenever you need it, we’re there.

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